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Using our convenient and super fast Excel spreadsheet uploader, thousands of records can be safely and securely merged onto The Safety Cloud Learning Management System in minutes.
We don't expect you to keystroke every employee record into our software. By connecting to your payroll system, we can sync every night before bedtime. By morning we'll be on the same page.
We know it's a big step to commit to going paperless and digital, and that's why we are here to assist at every step in the migration onto The Safety Cloud.
From the design of the form to the fields within it, everything your audit needs can be customized to fit your needs. Organize your audit by department, location within the work site, or safety topic using categories that you create. Build your audit criteria in a simple checklist, or designate a Likert scale to each item so that the form can calculate compliance. You can even include drag-and-drop zones for images, videos, and other documents, making your audits more dynamic and detailed than paper records.
In the end, how your form behaves is completely up to you. A simple checklist of items to audit can transform into a data goldmine in just a few steps. You can program fields so that, if an undesired score is obtained, a field appears for the auditor to provided recommended corrective actions. You can even program entire sections to appear or disappear depending on how previous categories or fields were answered.
One of the key requirements to a successful audit is the ability to communicate valuable information quickly and efficiently to appropriate leadership levels. With advanced notification technology, you can streamline your audit review processes by designating certain fields to trigger automatic notifications to supervisors if checked. Taking things a step further, escalating notifications allow you to notify higher leadership levels if action is not taken by supervisors within a designated time period.
Additionally, you can set the frequency at which audits need to be performed, triggering an automatic notification to auditors when it’s time for the next audit. You can even set certain fields to notify supervisors or upper management if certain fields are checked off or filled in a certain way. All of these notification abilities and more will set you on the path to success.
To help you get your audit forms to the right auditors, our system lets you automate the process in a few easy steps. All you need to do is designate your users with auditing responsibilities as evaluators, then set your form to assign to those evaluators. You can also assign forms automatically by location or user role.
From there, you can sit back and let The Safety Cloud hand out the audit forms at the right day and time, just as you’ve scheduled it. This works for internal auditors as well as external, third-party auditors.
The second an audit form is complete, The Safety Cloud keeps a record of that form and centralizes all the data on it, making it instantly available to you through reporting. By running summary reports of your forms, you can gain valuable insight into your safety practices and the overall effectiveness of your HSE management system.
Additionally, you can take advantage of trending data and gap analysis capabilities to track how your HSE systems are improving or degrading, then take appropriate measures as required. And because everything is digital and stored on our cloud-based software, you can access the information from anywhere at any time using your smartphone or tablet.