Safety Training Matrix

The  Training Matrix forms the heart of the Training Record Management  System. Using this straightforward functionality, you can automate  training renewal notifications, create training topics specific to  company roles, and generate an easy-to-read grid that maps out all  company-wide employee training requirements. And all of this is possible without opening a single training file.

Large  organizations often find that the management & tracking of their  employee’s training challenging as they require huge investments of time  and energy. Often this is because paper-based filing systems introduce  human error and require manual verification. To overcome these  challenges, the solution is to automate the entire process. But that  leaves many organizations asking, “Where do we start?”

The answer  is simple. To begin automation, create your company-specific training  matrix by creating employee roles & training topics, then assigning  role-specific learning requirements, such as assigning First Aid as a  requirement for supervisor roles. You can even control training  requirements that are based on employee location to account for regional  safety regulation differences. Once set up, the system automatically  delivers specified training requirements to employees based on their  role and location.

The  system also tracks employee files and automatically updates training  requirements as training is completed. Managers can then see whose  training is up to date and who needs additional training. As training is  completed, certificate expiry dates and renewal notifications are  automated to remind employees and their managers of any training that is  either about to expire in 90 days or has already expired. The tracking  is so detailed that, with just one click, you can download a gap  analysis that identifies all potential compliance issues and missing  training in an easy-to-follow Excel report.

Whether for compliance-related, technical, leadership-based, or safety training, the TRMS combined with the integrated training matrix creates a company-wide road map for all professional development needs.

Our advanced Training Matrix feature allows you to quickly and easily  customize training for each role and location in your company. All you  have to do is enter a list of unique company roles (e.g. Driver) and a  list of required training topics (e.g. WHMIS 2015 and TDG). Our system  will use this information to automatically generate a training matrix  for your company. To assign training to roles, simply click on the boxes  where the role and required training intersect. It’s that easy!

Want  to set training requirements not only by role but by location as well?  No problem. Our system allows you to drill down into your company to  customize training requirements by location in addition to role. So even  if, for instance, drivers in one location need long-haul training but  drivers in other locations don’t, our system can handle it.

Want  to stipulate which courses you will accept for each training topic? We  have you covered! You enter the training topic (e.g. First Aid) then  choose which training provider (e.g. ABC Inc.) and format (e.g.  classroom) you will accept. Only training that meets these requirements  will be accepted.

The Safety Cloud software will also automate  notifications for expiring courses to workers, managers, and system  administrators. This way, everyone knows where each department, region,  or location stands in terms of compliance for their training  requirements.

 When the Training Record Management System and Training Matrix combine,  the system’s powerful algorithms can identify all required training  programs for any individual and compare it against his/her completed  online and classroom training. This creates a detailed gap analysis  report so that you can quickly identify what regions, departments,  divisions, work sites, or even individual employees are behind on their  training requirements and what specific courses are missing. 

Once you have assigned required training to all employees, it’s important  to follow up to ensure that training is completed. With just one quick  click of a button, you can run a training gap analysis report to  determine which individuals are behind in their training. This Microsoft  Excel formatted report provides details of the individuals’ first and  last name, their company location, and the training topic(s) that needs  to be completed.